TEDx: How a conference manage perfect events
year after year

In the spirit of ideas worth spreading, TEDx in Porto is a program of local, self-organized events that bring people together to share a TED-like experience. At a TEDx event, TEDTalks video and live speakers combine to spark deep discussion and connection in a small group.
Going to the 10th edition, it received more than 10 000 participants selected from more than 60 000 inscriptions received during all editions.

+6

Years of partnership

+12 000

Inscriptions in 10 editions

+6 000

Participants in 10 editions

+6

Years of partnership

+12 000

Inscriptions in 10 editions

+6 000

Participants in 10 editions

“Last2Ticket subscription is extremely important as it adapts to our TEDx conference innovative solutions.”Norberto Amaral, TEDx coordinator 

The Challenge

When TEDx Porto took the decision to develop its conferences, they knew that an event management software would be vital to its success. So, it needed an easy-to-use system that would manage submissions, help set agendas and provide a flexible registration process.
It was in early 2012 when Last2Ticket approached Manuel Forjaz at the initial days of TEDx Porto - the most important and respected TEDx in the country.
Manuel Forjaz was a dreamer, so our CEO approached Manuel to dream about the solution he aspired to his conference. That moment was the beginning of a long-term partnership.

The Answer

The TEDx Porto applications process (yes, participants need to apply to TEDx to be able to be part of a great experience) and all the process of managing including the Last2Ticket event management tools and interfaces to communicate with the participants are being used and improved since 2012.
Using Last2Ticket as their all-in-one event management software was crucial in not only achieving specific KPI’s but also embracing a holistic approach to event management. Event processes and tracking attendee information became one automated flow, from online, to badge printing and payments. The process is now easy to manage, saves valuable time and significantly reduces waste.
Detailed registration forms are easy to set up, with added payment facilities. From sending personal invitations, event badges, for fast check-in app, Last2Ticket has also made the process of submitting, reviewing and distributing applications a whole lot simpler with a unique link. The system creates valuable reports which can be filtered. The reporting tools also provide important insights into attendance, session selections, and cross-event revenue streams.
TEDx Porto uses Last2Ticket event management tools from beginning to the end of the organization of the biggest TEDX conference in the country!

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